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Outlook Calendar

Monitors a Microsoft Outlook calendar for upcoming meetings and fires the agent when a matching event is detected. Useful for automating pre-meeting briefs, post-meeting summaries, or meeting-triggered workflows.

  • Supported agents: Agentic Flow, Chatbot
  • Route type: Trigger (poll)
  • Auth: Microsoft OAuth SSO (delegated permissions)

Before You Start

  1. In the Azure Portal, go to Azure Active Directory → App Registrations → New Registration.
  2. Name the app (e.g. Neo-CalendarChannel). Set account types to Single tenant.
  3. Under Authentication, add a Redirect URI (Web): https://<your-neo-domain>/api/channels/oauth/callback.
  4. Note the Application (client) ID and Directory (tenant) ID.
  5. Under Certificates & Secrets, create a Client Secret.
  6. Under API Permissions, add these Delegated Microsoft Graph permissions: Calendars.Read, User.Read, offline_access, openid, profile, email.
  7. Click Grant admin consent for . All permissions must show Granted status.

Your agent must be published with an active version.

If meeting transcription is required, an AWS Transcribe connection must be configured separately.

Configuration

Credentials

  • Client ID — Application (client) ID from the Azure App Registration. Required.
  • Client Secret — Client secret value. Required.
  • Tenant ID — Directory (tenant) ID. Required.
  • User Email — The calendar owner’s email address. Required.

After saving, click Login with Microsoft to complete the OAuth SSO flow.

Route Settings

  • Description — Optional label for this channel instance.
  • Purpose — Optional note on when the agent should use this channel.
  • Polling Interval (mins) — How often to check for upcoming calendar events. Default: 5. Range: 1–60.
  • Calendar Name — Which calendar to monitor. Default: Calendar.
  • Join Meeting Minutes Before — How far in advance of the meeting start time to fire the agent. Default: 5. Range: 1–30.
  • Monitor Teams Meetings Only — When ON, only Microsoft Teams meetings are processed. Default: ON.
  • Subject Contains — Only process meetings whose subject matches this filter. Optional.
  • Organizer Email Filter — Only process meetings organised by this email address. Optional.
  • Skip All-Day Events — When ON, all-day events are ignored. Default: ON.
  • Minimum Meeting Duration (mins) — Skip meetings shorter than this duration. Default: 5.
  • Webhook URL — URL to receive meeting data or transcription output. Optional.
  • Webhook API Key — API key for authenticating requests to the webhook URL. Optional.
  • Transcriber Provider — Provider for meeting audio transcription. Default: aws.
  • Preferred Language — Language hint for transcription. Default: en-US.
  • Initial Message — Prompt prefix prepended to the meeting event payload. Optional.